How to Respond to an Interview Invitation

You’ve finally landed an interview for that dream job you’ve been after—now what’s the best way to follow up? These days, most formal interview invitations are sent via email, which can be trickier to respond to than a simple phone call. But answering an interested recruiter doesn’t have to turn you into a nervous wreck.

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Just write out a short, courteous message of reply confirming the details of the meeting and thanking the sender personally for their time. After reading back through your email to review the information you’ve included and check for typos, you can send it off and begin preparing to wow during your interview.

1 Thoroughly read the email for relevant information about the interview. Read the invitation all the way through and look for details that lay out how the interview process will proceed. You’ll typically be given an exact time and place to meet, the name of the person conducting the interview, and directions to the location if it’s difficult to find. All these things will be important to know in order to formulate an appropriate response.^[1]
- Other important considerations like what to wear, where to park, and who to ask for when you enter will also likely be addressed in the body of the invitation.
- Find out whether the interview will be conducted in person or over the phone. This will make a big difference in the way the rest of your correspondence plays out.^[2]
2 Use the sender’s name in your salutation. If the email came from an individual, referring to them by name is a respectful way of acknowledging them and demonstrates that you’re paying attention. It also takes the guesswork out of composing the salutation—in most cases, it will be sufficient to simply insert the person’s name followed by a comma.^[3]
- A heading that reads “Ms. Menendez, …” is far more personable than one like “To whom it may concern.”
- If no one person is named in the address or signature, it’s okay to use a more general salutation like “Dear Acme Inc. Hiring Coordinator.”
3 Thank the person or company for their interest. Begin your first line by expressing your gratitude for being granted the opportunity to interview for the position. It’s a small gesture that doesn’t take long, but can make a…