Author: Amanda Reaume / Source: Forbes
The legal industry is ripe for tech disruption.
That’s partly because the field is rife with paperwork, whether it’s the records that first-year attorneys and other staffers need to search for discovery or the hard copies of legal documents that many firms are legally required, or think it’s critical, to keep.
All that paperwork represents costs—the cost of the work hours needed to search through, organize and file all that documentation, as well as the cost of physical storage space itself. If you’re paying, say, $10 per square foot to rent space and need an extra 200 square feet for paper storage, that will set you back $24,000 per year.
An ocean of paperwork isn’t the only challenge that law firms, district attorneys’ offices and courts are facing. There are other process inefficiencies within the legal sector that the right office technologies, like multifunction printers and copiers and document solutions software, can improve.
In addition, artificial intelligence and machine learning can streamline case law searches or help to complete legal forms, reducing costs for firms and clients. Automated billing systems can also help simplify law firms’ complex accounts-receivable processes.
Here are some equipment-related steps you can take towards changing your law firm’s or legal department’s office culture.
1. Get the right multi-functional printers and copiers.
Law firms, courts and district attorneys’ offices can benefit from making the right choices when it comes to their multi-functional printers and copiers (MFPs). Equipment with faster page-per-minute outputs, longer-lasting toner cartridges, higher paper-storage capacity and fewer downtime-inducing technical issues will make your office more efficient.
The right machine for your office will also let you quickly scan documents. That MFP component will enable you to create legal files and connect scanned information with your existing document management software to improve workflow and reduce the need for paper copies. The best solutions are designed specifically for your industry and business and include built-in workflow automation, document management and security solutions—something that select MFP manufacturers like Kyocera provide.
Document management software that connects with your MFP can transform your law office by facilitating digital document processing, letting you organize your files and automatically backing up and securing your client information.
2. Use artificial intelligence.
Artificial intelligence (AI) is the next big thing in the legal business. A survey from…
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